1. Introduction

This Privacy Notice (“Notice”) describes how the SARMAAN Data Platform (“SARMAAN”, “we”, “our”, or “us”) collects, uses, maintains, protects, and discloses your personal information through:

• The SARMAAN Dashboard, LC Application, and all related digital tools (“Platform”)
• Any associated web portals, mobile applications, and services developed for SARMAAN-specific purposes

The Platform is used by authorized personnel and stakeholders to support data collection, validation, analysis, and reporting activities under the SARMAAN program.

Users of the Platform include:

• Super Admin
• Admin
• Data Validators
• Public View Users

These users may collect and process data, including personal information, from individuals participating in SARMAAN-related activities (“Participants”).

SARMAAN acts as:

• A Data Controller for user account information
• A Data Processor for participant data collected on behalf of implementing partners

SARMAAN processes participant data strictly based on project requirements and authorized instructions.

2. Personal Information We Collect

We collect personal information necessary for the operation of the Platform and project activities.

2.1 Information You Provide

Account Registration (Super Admin, Admin, Data Validators):

• Full name
• Organization/affiliation
• Email address
• Phone number
• Role and access level
• Location (Country/State)

Data Collection Activities (Participants):

• Survey responses
• Demographic information
• Geographic coordinates (GPS location)
• Program-related indicators

Support and Communication:

• Messages, feedback, or inquiries submitted to administrators

2.2 Automatically Collected Information

When using the Platform, we may collect:

• Device information
• IP address
• Browser type
• Usage logs and activity tracking
• Timestamped actions (e.g., submissions, validations)

3. How We Use Your Information

We use personal information to:

• Provide and manage access to the Platform
• Facilitate data collection, validation, and reporting
• Ensure data quality and integrity
• Monitor system performance and usage
• Improve platform functionality and user experience
• Communicate important updates and support information
• Ensure compliance with program and regulatory requirements

4. Data Sharing and Disclosure

We may share information under the following circumstances:

4.1 Within SARMAAN

• With authorized personnel (Super Admin, Admins) for operational efficiency

4.2 With Implementing Partners

• For program implementation, monitoring, and evaluation

4.3 With Service Providers

• Hosting, cloud storage, analytics, and system maintenance providers
• Access is limited to what is necessary for service delivery

4.4 Legal and Regulatory Requirements

• Where required by law, regulation, or governmental authority

4.5 With Consent

• Where explicit user or participant consent has been obtained

5. Data Security

We implement robust security measures including:

• Role-based access control
• Secure authentication (login access restrictions)
• Data encryption and secure storage
• Activity logging and monitoring

Access to sensitive data is strictly limited based on user roles.

6. Data Retention

We retain personal information only for as long as necessary:

• User account data: Duration of account activity and up to 2 years after inactivity
• Participant data: Based on project requirements and donor guidelines
• System logs: For auditing, monitoring, and security purposes

Data may be retained longer where required for legal or regulatory compliance.

7. Your Rights

Depending on applicable laws, users may have the right to:

• Access their personal information
• Correct inaccurate or incomplete data
• Request deletion of their data
• Restrict or object to data processing
• Request data portability

Participants should contact the organization conducting the data collection.
Platform Users should contact the SARMAAN Data Management Team.

8. Cookies and Tracking Technologies

The Platform may use cookies and similar technologies to:

• Enable system functionality
• Track usage and performance
• Improve user experience

Users can manage cookie preferences through their browser settings.

9. Children’s Privacy

The Platform is not intended for direct use by individuals under 18 years of age. Any data relating to minors is collected strictly under authorized program activities and ethical guidelines.

10. International Data Transfers

Data may be stored on secure servers located within or outside Nigeria, depending on hosting infrastructure. All transfers are conducted with appropriate safeguards to ensure data protection.

11. Changes to This Notice

We may update this Privacy Notice periodically. Updates will be communicated via the Platform or official communication channels.

12. Contact Information

For questions, concerns, or data requests, please contact:

• SARMAAN Data Management Team
• Email: [Insert Official Email]
• Organization: [Insert Implementing Organization Name]

---

By using the SARMAAN Data Platform, you acknowledge that you have read and understood this Privacy Notice.

← Back to Sign In